Hello Rachel – Try using AI to generate a letter – we use ChatGPT and it seems to do the trick to create the basis which can be edited to make it more personal / relevant etc.
Here is a letter which AI Generated when I submitted your request:
Certainly. Here’s a letter in formal, polite BBC English, suitable for sending to local businesses:
The XXX Almshouses
\[Address Line 1]
\[Address Line 2]
\[Postcode]
\[Date]
**Dear \[Business Name / Sir or Madam],**
**Request for Tombola Donations in Support of The XXX Almshouses**
I hope this letter finds you well. I am writing on behalf of The xxx Almshouses, a local charity which has, for generations, provided much-needed homes for those in our community who are most in need.
We are currently organising a tombola as part of our fundraising efforts, and we would be most grateful if your business might consider donating a prize. Typical donations include gift vouchers, goods, services, or small hampers—anything that would add colour and interest to the event and help us raise vital funds.
All proceeds from the tombola will go directly towards essential repairs and maintenance of the almshouses. As you may know, the cost of upkeep for historic buildings is considerable, yet crucial, if we are to continue providing safe, secure, and dignified homes for our residents.
Your support—no matter the size of the donation—would make a real difference. We would, of course, be happy to acknowledge your generosity at the event and in our publicity materials, should you wish.
If you are able to assist, or would like further information, please do not hesitate to contact me at \[your phone number] or \[your email address]. We would be glad to arrange collection of any donated items at your convenience.
With sincere thanks in advance for your kind consideration.
Yours faithfully,