Standards of Almshouse Management


5.44 Council tax

…to unforeseen circumstances such as an overrunning renovation and repair work. After the initial exemption period, some councils may offer a discount of up to 50% on council tax for…

5.42 Value Added Tax

…except for some work related to facilities for disabled people (see below). If the construction work is zero-rated so are the materials, hardware, sanitary ware and other items normally installed…

5.40 Insurance

outside of normal business hours. A note of this number should be kept in a safe place in a different location to the almshouses. 5.40.11 Disaster recovery Trustees should create…

5.36 Investments

Whilst every effort has been made to ensure that the information given in this section is correct, neither The Almshouse Association nor its officers are authorised to give investment advice….

5.19 Delegation

…responsibility. Consequently, trustees must ensure that they check that controls over the delegation process, both within the organisation and with outside service organisations, are working properly. They should focus particularly…

5.18 Internal financial control

…advisors. Trustees should have a written policy relating to internal financial controls including cheque signatories, the limits to be applied, credit card control and cash handling procedures. Financial Control Policy…

5.5 Risk management

…strategy and forward planning; the trustee body lacking relevant skills or commitment or being dominated by one or two individuals; trustees having conflicts of interest; the charity acting outside its…

5.4 Payments to trustees

…the charity providing certain conditions are met. This doessnot apply to remuneration for services provided in the capacity as a trustee or under a contract of employment. For further…

4.27 Further information

The following may be useful for reference and further advice: Health and Safety Executive hse.gov.uk The Charity Commission: charitycommission.gov.uk The Institute of Risk Management (IRM):theirm.org Croner Solutions:cronersolutions.co.uk © 2020. This…

4.26 Training

Staff, volunteers and residents should receive health and safety training as appropriate. The following subjects are essential: Fire safety COSHH First aid Manual handling Display screen equipment….

4.25 Recording and reporting of accidents

…records to be kept of: work-related accidents which cause death work-related accidents which cause certain serious injuries (known as reportable injuries) diagnosed cases of certain industrial diseases certain ‘dangerous occurrences’…

4.24 First aid

The Health and Safety (First Aid) Regulations 1981 require employers to provide adequate and appropriate first aid equipment and facilities. It is recommended that all scheme managers/wardens receive appropriate first…

4.23 Contractors

…important to ensure that a safe system of work exists for both the almshouse charity’s staff, contractors and all other parties who may be affected by their activities. The nature…

4.21 Lifts and stair lifts

…and the Approved Code of Practice. The aim of the regulations is to reduce risks to health and safety from lifting equipment provided for use at work. Lifting equipment is…

4.20 Workplaces

4.20.1 Workplace (Health, Safety and Welfare) Regulations 1992 These regulations outline the requirement for places of work to be safe environments. They specify ventilation, working temperatures, provision of sufficient windows,…

4.18 Food safety

…meals is most likely to apply if nursing or health care is provided and this service will be subject to local authority inspection. Legislation exists to protect the consumer and…

4.17 Asbestos

…is only dangerous when disturbed. If it is safely managed and contained, it doessnot present a health hazard. Should asbestos-containing material (ACM) need to be sealed, encapsulated or removed,…

4.16 COSHH

The Control of Substances Hazardous to Health Regulations 2002 (COSHH) require all employers to control exposure to hazardous substances to prevent ill health. HSE guidance is available at http://www.hse.gov.uk/coshh/ A…

4.15 Water

…Scheme in order that the charity is compliant with the requirements of the Health & Safety Guidance, HSG 274. www.hse.gov.uk/pubns/books/hsg274.htm The first step is to appoint a reputable company to…

4.14 Electricity

The Electricity at Work Regulations 1989 and the Electrical Safety Standards in the Private Rented Sector (England) Regulations 2020 set out the provisions for regular checks of electrical installations and…

4.13 Gas

…The trustees of an almshouse charity have the following duties: to ensure gas fittings and flues are maintained in a safe condition to ensure an annual safety check is carried…

4.12 Lifting and manual handling

The Manual Handling Operations Regulations 1992 require a risk assessment to be carried out when there is handling of loads. They also provide information on safe lifting practices. Where the…

4.11 Winter gritting and snow clearing

…legislative requirements are: the Workplace (Health, Safety and Welfare) Regulations 1992 require floors and traffic routes to be kept in a safe condition for employees. The Approved Code of Practice…

4.8 Fire regulations

…Person to identify foreseeable hazards and to employ the same criteria of risk assessment as required by the Management of Health and Safety At Work Regulations 1999. Under the RRFSO,…

4.7 Risk assessment

…By describing how they manage health and safety issues, trustees will let staff, residents, their next of kin and others know about the charity’s commitment to their health, safety and…

4.6 Risk management

…of the risk to health and safety to which employees are exposed whilst at work. Risk assessment should be extended to the dwellings belonging to the charity. It is a…

4.4 Policy statement

Section 2(3) HSW Act states that if more than five people are employed (full and part time) the employer must have a written Health and Safety policy. The written policy…

4.2 The statutory duties

The Health and Safety at Work Act 1974 and related legislation also cover: vicarious liability at common law for accidents caused by acts of the employees acting in the course…

4.1 The common law duty

…a safe place of work safe means of access to the workplace safe systems of work adequate equipment and material competent fellow employees and protection from unnecessary risk of injury….

4.0 Health and Safety

…doubt, trustees should seek guidance from a suitably qualified Health and safety expert. The Health and Safety at Work Act 1974, (HASAW, HSW Act or HSW) is the primary piece…

3.27 Social media and internet policy

…a breach of the social media and internet policy That the charity reserves the right to monitor the individual’s personal activities whilst at work or working on the charity’s network….

3.26 Disclosure and Barring Service (DBS)

…and the costs involved, are set out on the DBS website: https://www.gov.uk/government/organisations/disclosure-and-barring-service/about#disclosure-checks-dbs-checks 3.26.1 Regulated activities The definition of regulated activities is summarised into six categories: health care; personal care; social…

3.24 Lone workers

There is no legal prohibition against lone workers, but the broad regulations of the Health and Safety at Work Act 1974 apply, such as identifying hazards, assessing risks and putting…

3.23 Public Interest Disclosure (whistle-blowing)

…of health and safety resulting in danger damage to the environment deliberate concealment of information relating to one or more of the above. More information on whistleblowing is available from:…

3.20 The Working Time Regulations

…ensure that night workers: are limited to being required to work no more than an average of 8 hours in 24 hours receive the right to free health assessments. 3.20.2…

3.18 Part-time employees and family friendly policies

…Time off for dependents Shared Parental Leave. Details of these and how they are applied are available at: https://www.gov.uk/part-time-worker-rights The Part-time Workers (Prevention of Less Favourable Treatment) Regulations 2000 ensures…

3.16 Employer liability

…certain acts outside the workplace, for instance harassment at workplace parties. Individual charities should therefore consider training, workshops and clear policies in relation to harassment and bullying. The charity must…

3.15 Discrimination in the work place

…of discriminatory references or refusal to provide a reference). Discrimination doessnot have to be deliberate and intentional. It is possible to discriminate indirectly with working conditions or rules that…

3.14 Dismissals

…bring a claim for unfair dismissal. Dismissals in some situations will automatically be unfair, for instance, dismissals on the grounds of pregnancy or childbirth, health and safety activities, exercising various…

3.13a Parental Bereavement

…entitled to Statutory Parental Bereavement Leave and Statutory Parental Bereavement Pay. Trustees should work closely with the employee to support their return to work after the death of their child….

3.13 Dealing with sickness absence

…days. In the case of long term sickness absence it is recommended that the charity consults a human resources consultant or takes legal advice. If the employee has a medical…

3.11 Disciplinary procedures

work with employees to maintain satisfactory standards of conduct. Disciplinary procedures normally follow the recommended practice established by the Arbitration Conciliation and Advisory Service (ACAS). This provides gradual stages of…

3.10 Appraisals

…interview and then ask the staff member to confirm that it is a full and accurate record of the meeting. Although appraisals are typically held annually, this doessnot preclude…

3.8 Recruitment and selection

…is not protected by the Act could be grounds for dismissal The Human Rights Act 1998. This incorporates rights under the European Convention of Human Rights. It is unlawful for…

3.7 Pensions

work in the UK. Employees whose earnings are below taxable levels need not be automatically enrolled but if they request this must be included in the workplace pension scheme. Further…

3.5 Voluntary workers

…rights, but do come under the Health and Safety at Work Act 1974. Section 3 of that Act imposes a duty on every employer to make sure those who are…