The Trustees are currently looking to appoint a Clerk for 4 – 6 hours per month working with local Trustees to deliver Alsmhouses in the Wakefield Area. Charlesworth has 4 units that have residents living in them independently.
Details
Regular Duties to be undertaken:
- Liaise
with residents re issues
- Undertake
financial record keeping
- Seek
to appoint contractors to undertake works as required
- Undertake
minute of meetings
- Ensure
the Trustees are updated regarding legislation
- Undertake
returns to bodies regarding the management of the Almshouses.
Skills & Experiences:
- People Skills
- Flexible
- Book keeping
- Experience of social landlord issues desirable
- Understanding Clerk duties regarding calling meetings, formulating agendas and minute taking.
See below for Role Description
Terms of appointment:
- Salary Scale: Local Council Scale 26
- Hours: 48 hours per year, paid at a rate of 4 hours
per month.
- Overtime: Payable for additional
hours over and above to be agreed at meetings of the trustees for the period
between meetings.
- Reimbursement of purchases made on
behalf of the charity including but not limited to postage costs, stationery
for the sole use in connection with the needs of the charity.
Reporting to: The Trustees of the Charlesworth Charity.
Duties and Responsibilities:
- To ensure
the upkeep of the almshouse building and grounds for the benefit of up to 8 residents, aged over
50, in four one to two person almshouses.
- To support
the Trustees by preparing the agenda, distributing all papers in advance of
their meetings and taking minutes; also by monitoring income and expenditure
and preparing financial reports
Key Responsibilities:
Communicating
effectively with the Residents on all matters affecting the daily life at the
almshouses. Referring to established documentation such as the Licence to
Occupy, the Residents’ Handbook and current Policies and Procedures.
Maintaining
and instigating, where appropriate, good communications with the Charity
Commission, Almshouse Association, Homes England, DWP and Local Authority.
Organising
and attending Trustees meetings.
Organising
and monitoring necessary maintenance and repairs to the buildings.
Ensuring
that existing health and safety systems are observed and maintained in
accordance with good practice.
Preparing
simple Budgets, using spread-sheets.
Keeping financial records relating to receipt of Maintenance
Contributions and investment income.
Paying service and suppliers’ invoices. Monitoring income and
expenditure, maintaining records and preparing financial reports for the
Trustees.
PERSON PROFILE
Qualities:
Self-driven
and mature, with a positive outlook and a genuine concern for the wellbeing of
others. Reliable, responsible and
efficient, particularly with regards to record keeping. Empathetic communicator and able to get on
with others. Organised and flexible. Self reliant and able to work alone.
Attitudes and Values:
Commitment –
To enhance the rights, independence and dignity
of older and disabled people.
To demonstrate respect and commitment to equal
opportunities and diversity.
Specific Job Skills:
Able to prioritise, cope with pressure, and
communicate effectively on paper and on-line.
Efficient with email and word processing. Must be numerate and have a working knowledge
of financial management and some experience of spreadsheets. Job-specific training can be offered to a
suitably qualified person provided that they have computer skills and a
knowledge of book-keeping. Able to
organise and maintain records of meetings and correspondence. Able to
communicate effectively with trustees, staff, residents and others as
necessary. Ability to listen.
Management Ability:
Able to use own initiative but also to seek advice when appropriate. Willing to undertake any other duties as required, which are in line with the objectives of the post.
How to apply:
For further information, please contact:
Chair of Trustees
Peter Daniels 07934375633