Volunteer Director/Trustee – Saffron Walden

King Edward VI Almshouses, Saffron Walden, CB10 1DE

We are seeking a new Board member to join our existing Directors/Trustees. You would help to guide the strategic management of 40 flats and seven bungalows in the centre of Saffron Walden, and share in making decisions about the proposed redevelopment of the bungalows

The position is voluntary, with reasonable expenses paid, and is a wonderful opportunity for either a retired person to offer their expertise and knowledge, or a younger person to broaden their experience and develop a variety of skills. Either way, you will be part of this historic organisation and make a real difference to the lives of people within our community. Saffron Walden Almshouses were founded in 1400 and since that time we have provided housing to local people of modest means, of all ages, and we have exciting plans for the future. We are particularly interested to receive applications from people with IT, Lettings, Finance, Marketing & PR experience but would welcome applications from anyone with commitment, energy, a desire to make a difference, and an interest in the ethos of housing local people in need.

Full details about our Almshouses and a downloadable Recruitment Pack are at: www.swalmshouses.org Alternatively, please contact our Business Officer on: 01799 513914 (Mon–Wed, 08.30–13.00) or email: business@swalmshouses.org


ESTATES MANAGER – Barnstaple Almshouses

16 hours per week Monday – Friday plus emergency on call   

Salary £16,640 per annum

Barnstaple Almshouses manages and maintains three grade I & II* listed almshouse sites in the centre Barnstaple, providing accommodation in 29 dwellings. The Estates Manager is key to the management and maintenance of these buildings and the support of those who live within them.

Job Description

We are looking for someone with a high level of experience with the management and maintenance of heritage buildings, management of annual maintenance plans, costings and supervision of works from planning and contracting to supervision through liaison with the most suitable professionals. The ideal candidate must have experience of managing staff, Health & Safety procedures including Fire Safety, routine testing and certification together with the ability to liaise with trustees, external professionals, local authority officers and residents. 

The post is based in the offices at Penrose Almshouses Monday to Friday with flexibility for emergency weekend on call.

Specific duties include:

Management of Maintenance

The Supervision of the annual maintenance program to include:

  • Responsibility for managing on site maintenance projects determined by trustees to include writing specification, gaining quotes, contracting and supervision of works to completion.
  • Management routine maintenance inspections and maintenance issues reported by residents.
  • To act as responsible Fire officer and maintain the Fire Risk Assessment, Fire Safety documents, conduct routine weekly alarm testing, emergency lighting tests and regular fire drills. Manage the maintenance and annual certification of Gas Boiler, heating and electrical appliances, keeping up to date accurate records, completion of regular legionella testing and certification.
  • Management of the utility contracts ensuring the most cost effective contracts are in place providing regular meter readings.
  •  The coordination and implementation of the Quinquennial Inspection,  advising trustees on the development of a five year maintenance plan. 
  • Management of the Almshouse gardens and allotments to ensure that both are kept in good order.

Manage of the onsite Janitor and volunteer gardeners

  • Provide line management and direction to the site janitor and volunteer gardeners.

Attendance of Works and Residents Committee Meetings

  •  Attend the quarterly Work Committee meeting providing relevant information to trustees

Management of Residents

The post holder is the primary contact with  noting and reporting the following:

  • Residents’ complaints or problems
  • Onsite abnormalities or infringement of the Residents Handbook
  • Residents emergencies, deaths, hospital admissions
  • Coordination of Annual Residents Meetings
  • Management of daily absence and overnight visitor list.
  • Co-ordination of Letting properties, preparation of license agreements and vacating procedures
  • Site security.
  • To provide support with onsite events and residents outings and liaise with police and local authorities regarding any vandalism of threats to the tranquillity of the almshouse sites.

The post holder will become part of the almshouse team reporting to the Charity Chairman and working in conjunction with the Charity Clerk, and will support the administration and management of following residents events:

  • Residents trips
  • Provision of Residents Newsletter

How To Apply

Please send a full CV, detailing relevant experience and a letter of application to joanna@barnstaplealmshouses.co.uk by 17th October 2021.

Successful candidates will be notified on Tuesday 19th October, interviews will be conducted on Friday 19th October.

Our covid policy –  we strongly advise that all employees are fully vaccinated against Covid 19.


CHARITY CLERK – Barnstaple Almshouses

16 hours per week, Monday – Friday    Salary £12,480 pa

Barnstaple Almshouses are a housing charity which manages and maintains 29 almshouses in Barnstaple. We are looking for an experienced administrator and accounts manager to join the team working out of our Penrose offices in Barnstaple.

Job Description

This enthusiastic and motivated person will support the daily management of the almshouses. The successful applicant must be proficient in charity administration, accounting procedures with a knowledge of Xero accounting software and Microsoft Office.

Specific duties include:

Administration

Support the trustees in the provision of research and guidance regarding: the management of the charity, policies, statutory obligations and procedures of best practice in accordance with:- the charities governing mandate, the Almshouse Association, Charity Commission and insurers requirements. The post holder will be required to:

Provide a primary point of contact for the charity and manage all the administration to include.

  • Maintaining a system of accurately filing records, plans, documentation and correspondence on behalf of the charity;
  • Maintaining charity hardware and software, ensuring a regular and safe backup system is in place.
  • Coordination and provision of administration for the five committees: Quarterly Meeting of Trustees, Finance, Residents, Works, Relief plus Appeal committee if required
  • Provide support to trustee working parties in the review and implementation of charities policies and procedures.
  • Supporting the development and implementation of the charities Strategic Plan in conjunction with the estates manager and trustees.
  • Maintenance of the charity website
  • Management of the annual leases.

Finance

The post holder must have a strong knowledge of charity finance and is required to act as the primary contact with the charity’s financial advisor and accountant to ensure the accounts are being managed in accordance to the charity commission requirements the governing mandate and trustees direction. The post holder will be responsible for;

  • The management and maintenance of accurate charity accounts to include general accountancy, budgeting, payroll, pensions, petty cash, liaison with the charity’s accountant and financial advisor, management of the charity’s financial liabilities and the provision of financial advice to trustees.
  • Administration of the charity’s Xero accountancy software.
  • Budget monitoring and the provision of monthly/quarterly/year end reporting
  • Manage the charity bank accounts and paperwork for investments in the capacity of signatory.
  • Support the development, implementation and monitoring of an annual budget in conjunction with the Finance Committee.
  • Responsibility for Financial Risk management annual review.
  • Actively participate in Grant application and Charity Fundraising even

The post holder will report to the Chairperson of the Charity and is required to work in conjunction with the Estates Manager.

How To Apply

Please send a full CV, detailing relevant experience and a letter of application to joanna@barnstaplealmshouses.co.uk by 17th October 2021.

Successful candidates will be notified on Tuesday 19th October, interviews will be conducted on Friday 19th October.

Our covid policy –  we strongly advise that all employees are fully vaccinated against Covid 19.


Head of Housing and Property – Hammersmith United Charities

Salary: Up to £55k (pro rata) depending on experience

Appointment Type: Permanent

Hours: 3 – 4 days per week

Location: Hammersmith, this role is primarily based on site at John Betts House W12 9NJ

About us

Hammersmith United Charities is a 400 year-old Almshouse Charity providing sheltered accommodation for local older people in high quality flats surrounded by prize winning gardens. 

About the role

We’re looking for a new leader of our Housing and Property team to help bring a 400 year old charity to the forefront of 21st century best practice with an emphasis on the wellbeing of residents, including residents in our decision making and introducing new technologies to improve outcomes and run operations more effectively.

Responsibilities include overseeing the management of two sheltered housing schemes containing 91 flats, a small investment property portfolio, a small in-house team of Scheme Managers and gardeners and a varied team of external contractors.

About the candidate  

The ideal candidate will have a successful track record in a similar role and be proficient in all aspect of running a safe and efficient housing operation. You will have a good working knowledge of promoting independence, inclusion and wellbeing. You will have excellent leadership skills, good judgement and be a confident and robust decision maker. You will be up to date with relevant digital developments for housing and willing to embrace technological change. We are looking for an effective communicator, able to take the lead, build consensus and move everyone forward together at the right pace

All candidates will be required to undertake a DBS Check.

How to Apply

Please complete the Application Form and send along with your CV to clerk@hamunitedcharities.com by 5 pm Weds 27th October. We anticipate that first interviews will be held online during week commencing 8th November, with in-person second interviews week commencing 22 November.

Please view our website for further details. Join our Team


Member Services Manager – Berkshire/Home/London

Hours/contract: Full time/permanent

Salary: £40,000 to £45,000 dependent upon experience

Location: Berkshire/Home/London

Job Description

The Almshouse Association is an umbrella organisation for some 1650 independent Almshouse charities throughout the UK.  Almshouses enable those in need to live with dignity and independence within their local communities and are the oldest form of social housing, providing homes today for over 36,000 residents.  The role of The Almshouse Association is to assist member charities with advice and guidance, to act as a bridge between the charities and government and to promote the almshouse movement. 

The charity is now seeking to appoint for a role of Member Services Manager

This senior role will represent the interests of the Association and provide excellent advice and support to its members.

The successful candidate will need to:

  • Provide advice and assistance to Almshouse charities to enable them to achieve best practice
  • Lead on Member Services and drive excellent customer service throughout the Association
  • Manage the Reception and Event Management team, taking a hands-on approach to events, training and successful delivery of the annual conference
  • Liaise with the Royal Patron and Vice Patrons’ office, taking a lead on Royal visit planning
  • Work closely with the Charity Commission on any issue affecting members

With a good knowledge and understanding of membership organisations, and outstanding listening, negotiating and influencing skills, you will have experience in developing corporate and strategically beneficial partnerships, managing a professional team and budgets. Possessing a high degree of integrity and the ability to represent the Association at a senior level, you will be able to contribute effectively and collaboratively with the senior management team.

Member Services Manager Job Spec

Contact Details

If you have the necessary skills and experience, please send your CV and Supporting Statement to karenmcadam@almshouses.org