Position: Assistant Clerk to Trustees
Location: Home based with occasional working and meetings at our registered office – Meeting Room, 4A Feoffee Cottages. Pilton, Barnstaple. North Devon EX31 1QP
Hours: Part Time – 22 – 28hrs per week, job share considered
Salary: £15 – £18 per hour (depending on experience)
About the Charity: Pilton United Charity is a long established local charity responsible for the management of Almshouses and residential properties in Pilton for the benefit of local people. The Charity is governed by a Board of Trustees and supported by a small team of staff who
deal with the day to day running of the Charity.
The Role: The Trustees are seeking to appoint an Assistant Clerk to Trustees to support and learn the role of Clerk with a view to taking over when the existing Clerk leaves the charity later in the year. To provide administration, governance, accounting & operational support to the Trustees. The role is essential to the effective day to day running of the Charity and the management of its Properties, acting as the principle contact for Trustees, residents, contractors & working alongside the Warden in supporting Trustees in meeting their statutory and regulatory responsibilities.
Key responsibilities:
Governance & Compliance:
Prepare Agendas, reports & minutes for Trustee meetings
Maintain statutory records, policies, procedures & registers
Support Charity Commission compliance & annual returns
Maintain safeguarding, GDPR, Health and Safety & risk documentation
Financial Administration:
Record Invoices. Payments, reporting arrears and income & expenditure using Xero
Manage gifts and receipts including historic local traditions
Support Trustees and accountants with budgets, reconciliations & audit information
Maintain accurate financial records & logs
Almshouse & property Operational Management:
Manage Charity property rentals including new resident/tenants, arrears, rent reviews
Arrange property inspections & consult with contractors on works required
Oversee compliance records for fire safety, inspections, regulatory checks & equipment
Act as first point of contact for tenants, Warden, residents, contractors & the general
public
Person Specification:
Essential
Strong Administration & organisational skills
Excellent written & verbal communication
Ability to work independently & exercise sound judgement
High standard of confidentiality and integrity
Confidence in maintaining accurate records both paper & digitally
A calm professional and approachable manner
Empathy and respect when working with older or vulnerable residents
Desirable:
Experience with working with almshouse charity or community organisations
Knowledge of safeguarding and GDPR
Experience of financial administration systems, we use Xero
Experience collaborating with contractors
Experience of minute taking and accurate record keeping
Hours: 22 – 28hrs per week from home with occasional working from the meeting room and Trustee Quarterly evening meetings on 2nd Tuesday of the month in January, April, July and October.
How to Apply:
Applicants should submit a CV and a brief covering letter outlining their suitability for the role in the first instance.
Applications should be sent to Clerk@piltonunitedcharity.org
Closing date for applications: 15th March 2026
Interviews: week commencing 30th March 2026