Old Parish Charities
The Centre
5 Townson Close
Old Northamptonshire
NN6 9RR
Email: office@pcold.org.uk
Registered Charity: 252168

Position: Clerk to the Trustees / Almshouses Manager (Part-Time)
Location: Old Parish Charity, Location: Community Centre, Old, Northamptonshire
Hours: Part-time – 20 hours per week
Salary: £17–£22 per hour (dependent on experience)

About the Charity
Old Parish Charities is a long-established local charity responsible for the management of almshouses and community centre for the benefit of local residents. The Trust is governed by a Board of Trustees and supported by a small staff team.

The Role
The Trustees are seeking to appoint a Clerk to the Trustees / Almshouse’s Manager to provide administrative, governance and operational support to the Trust.

The role is central to the effective day-to-day running of the Trust and its properties, acting as the principal point of contact for trustees, residents, contractors and community users, and supporting the Trustees in meeting their statutory and regulatory responsibilities.

Key Responsibilities

Governance & Compliance

  • Prepare agendas, papers and minutes for Trustee meetings
  • Maintain statutory records, policies and registers
  • Support Charity Commission compliance and annual returns
  • Maintain safeguarding, GDPR, health & safety and risk documentation

Financial Administration

  • Record invoices, payments, income and expenditure using the Trust’s finance system
  • Manage petty cash, vouchers and receipts
  • Support trustees and accountants with budgets, reconciliations and audit information
  • Maintain accurate financial records and logs

Almshouse, Property & Operational Management

  • Oversee the day-to-day operation of the Community Centre
  • Manage Trust properties including almshouses, a rented flat and allotments
  • Arrange maintenance, inspections and contractor visits
  • Maintain compliance records for fire safety, inspections and equipment
  • Manage bookings, enquiries and access for the Community Centre

People & Community

  • Act as first point of contact for residents, centre users and the public
  • Communicate professionally with contractors and service providers

Person Specification

Essential

  • Strong administrative and organisational skills
  • Excellent written and verbal communication
  • Ability to work independently and exercise sound judgement
  • High standards of confidentiality and integrity
  • Confidence in maintaining accurate records and using digital systems
  • A calm, professional and approachable manner
  • Empathy and respect when working with older or vulnerable residents

Desirable

  • Experience working with almshouses, charities or community organisations
  • Knowledge of safeguarding and GDPR
  • Experience of financial administration systems
  • Experience working with contractors
  • Experience of minute-taking and/or line management

Hours

  • 20 hours per week
  • Minimum of 2 hours per day, Monday to Friday mornings
  • Attendance required at a monthly Tuesday evening Trustee meeting (approximately 3 hours)

How to Apply

  • Applicants should submit a CV and a brief covering letter outlining their suitability for the role.
  • Applications should be sent to: office@pcold.org.uk
  • Closing date: 2 March 2026
  • Interviews: Week commencing 9 March 2026