Covid update: 21.12.20

This weekend the Government announced that London and part of the South East would enter new Tier 4 restrictions and the rules for Christmas celebrations would be limited for the whole of England.

Although this will have come as a major disappointment to trustees, staff and residents alike, the new restrictions have been put in place to prevent the transmission of a new, mutated form of the virus.

The new variant of Covid-19 has spread rapidly over the past few weeks. Scientists have discovered that it is transmitted more easily but there is no indication at this stage that it is more likely to cause a serious outcome (i.e. ending up in hospital or death). That said, as many of our members provide homes for older people and those more likely to suffer from complications from the disease, it is important that you are familiar with the rules and can help your residents to stick to them.

Tiers 1-3

For areas in these tiers, the opportunity to celebrate Christmas with two other households (‘Christmas bubble’) will now be limited to Christmas day only. The Government’s scientific advisers have urged caution around this, however, and it would be better to keep your interactions with other households to an absolute minimum.

The rules around support bubbles still apply and you should familiarise yourself with the rules that apply to the tier your area is in.

https://www.gov.uk/find-coronavirus-local-restrictions?priority-taxon=774cee22-d896-44c1-a611-e3109cce8eae

Tier 4

These restrictions apply in London (all borough and the City of London), Buckinghamshire, Berkshire, Kent, Surrey (excluding Waverley), Gosport, Havant, Portsmouth, Rother, Hastings, Bedford, Central Bedfordshire, Milton Keynes, Luton, Peterborough, Hertfordshire, and Essex (excluding Colchester, Uttlesford and Tendring).

In short, Tier 4 restrictions are effectively a lockdown. You cannot leave or be outside of the place you are living unless you have a reasonable excuse. You should not leave the Tier 4 area or travel abroad. You cannot meet other people indoors, including over the Christmas period, unless you live with them or they are part of your support bubble. Outdoors, you can only meet one person from another household. Full details on the Tier 4 rules can be found at https://www.gov.uk/guidance/tier-4-stay-at-home?priority-taxon=774cee22-d896-44c1-a611-e3109cce8eae.

These new rules are likely to be quite upsetting for your residents, who have possibly been looking forward to spending time with their friends and relatives over the festive period. We would recommend calling your residents to make sure they are ok and to offer any support they might need in the coming days. This might include putting them in touch with relevant services (e.g. community voluntary groups, Age UK, social services) or offering to help them yourselves with shopping and other tasks to enable them to minimise their contact with others.

It is worth remembering, however, that almshouses are for independent living and, if you choose to implement stricter rules for your almshouses, you should only do this with the prior agreement of the residents. Residents may choose to spend time in their support bubbles or attend a communal worship service over the festive period as allowed under the rules, but there will naturally be an increased risk in transmitting the virus. You should therefore consider closing any communal lounges, having a rota in place for communal laundries, and implementing a more frequent cleaning regime in communal spaces (e.g. laundries, corridors etc). Guest rooms should be closed.

At this stage it is not known how long these rules will be in place or if any other areas in England will be put into Tier 4. The next review of the tiers will take place on 30 December.

Scotland, Wales, and Northern Ireland

Different rules apply in the other nations of the UK. These are:

  • Wales – Wales has today entered ‘alert level 4’, which is broadly similar to the Tier 4 restrictions in place in England. The main difference is that up to two households can form a ‘Christmas bubble’ for Christmas day only. A full breakdown of the rules can be found at: https://gov.wales/alert-level-4
  • Scotland – Scotland also operate a tiered system of restrictions and you should check which tier your area is in. Over Christmas, the Scottish government advises you to spend the festive period with your household only but a Christmas bubble of up to 8 people from 3 households (plus children under the age of 12 from 3 households) can be formed. Full details can be found at: https://www.gov.scot/publications/coronavirus-covid-19-protection-levels/

Posted 21 December 20


Rules on holding AGMs and other meetings

The Government has announced that charitable companies and Charitable Incorporated Organisations (CIOs) can continue to hold AGMs and other member meetings virtually until 30th March 2021.

For all other charity structures, members should consult their governing documents for guidance on how meetings can be held. At this difficult time it would be best to consult your governing documents regarding allowing virtual or telephone meetings where physical meetings are not possible. If your charity’s governing document does not allow for this, the Charity Commission suggests amending the document to allow for meetings to be held in this way. This is considered an administrative change and simply requires trustees to take a resolution at a quorate trustee meeting and advising the Charity Commission of these changes.  

Wherever possible, it is still hoped that members will be able to submit their annual returns online. However, if Trustees have an imminent deadline and believe they are likely to miss it, you should send an email to filingextension@charitycommission.gov.uk with your charity name and registration number.

Full guidance can be found here.

Posted 16 December 20


Christmas Bubbles

Guidance has been published regarding Christmas bubbles which can be formed between December 23rd and 27th.

The Government announced that three households can meet during this period to celebrate Christmas. The following points are also worth highlighting:

  • You can only be in one Christmas bubble and cannot change your Christmas bubble
  • You can travel between tiers and UK nations for the purposes of meeting your Christmas bubble
  • You can only meet your Christmas bubble in private homes or in your garden, places of worship, or public outdoor spaces
  • You can continue to meet people who are not in your Christmas bubble, outside your home, according to the rules in the tier where you are staying
  • You cannot meet someone in a private dwelling who is not part of your household or Christmas bubble
  • You must not form a Christmas bubble if you have coronavirus symptoms or are self-isolating.
  • Existing support bubbles count as one household towards the three-household limit
  • If someone is in your Christmas bubble, you can visit each other’s homes and stay overnight, including in private rented accommodation. You can also go to a place of worship together, or meet in public outdoor spaces. You cannot meet your Christmas bubble in any other indoor setting, such as a pub, hotel, shop, theatre, or restaurant.
  • You may form a different Christmas bubble from the people you live with normally. If you and the people you are living with want to be in different Christmas bubbles, you can choose to stay somewhere else with different people for this period and form a Christmas bubble with that household and one other household (this will count as three households) – guidance here
  • The guidance notes that “forming a bubble if you are vulnerable or clinically extremely vulnerable carries additional risks – see advice for clinically vulnerable people

Posted 11 December 20


Covid-19 update: 24.11.20

Following the Prime Minister’s announcement on 23rd November, England will be coming out of the second national lockdown on December 2nd.

The move out of lockdown will see the country move back into a tier-system which had been used in the weeks before the second lockdown. This will see different regions placed in one of three tiers, each one with its own specific requirements. These tiers have been adjusted from the original tiers and are now seen as more strict.

Regardless of which tier your local area is in, the following will apply:

  • Stay at home requirement will end.
  • Domestic and international travel being permitted again subject to guidance in each tier.
  • Shops, personal care, gyms and the wider leisure sector will reopen.
  • Collective worship, weddings and outdoor sports can resume, subject to social distancing
  • People will no longer be limited to seeing only one other person in outdoor public spaces, but the rule of 6 will apply as it did in the previous set of tiers.

Tier 1

  • The Government will reinforce the importance of working from home wherever possible

Tier 2

  • Pubs and bars must close unless they are serving substantial meals (like a full breakfast, main lunchtime or evening meal), along with accompanying drinks.

Tier 3

  • All hospitality will close except for delivery, takeaway and drive-through; hotels and other accommodation providers must close (except for specific exemptions, including people staying for work purposes or where they cannot return home); and indoor entertainment venues must also close.

It is recommended that our members familiarise themselves with which tier they reside in and the specific rules which apply in that area. The Government is due to announce which tier each region will fall into on Thursday 26th November. There will no longer be variations based on regional agreements, this means that all tiers will have the same rules across the country.

It is expected that a common approach across the United Kingdom will be agreed to with regards to Christmas, details on this are yet to be confirmed.

The Almshouse Association is also pushing the Government to prioritise access to vaccinations for almshouse residents and staff. As usual, we will continue to keep our members up to date with developments as we receive them.

Full details on the tier system can be found here.

Posted 25 November 20


Covid-19 update: 2.11.20

On Saturday 31 October, the Prime Minister announced that England would go into a four week lockdown from Thursday 5 November to Wednesday 2 December.

The finer details of the proposed lockdown are still to be published but the main points are as follows:

  • Stay at home – you should only leave your house for specific purposes, including to go to work (if it’s not possible to work from home), to go shopping for essential items, for medical reasons (to attend appointments, collect medication from the pharmacy etc), visit members of your support bubble or care for vulnerable people, and to exercise outdoors with members of your household or support bubble. 
  • Staying safe outside the home (Social Distancing) – you should minimise time spent outside your home and when around other people ensure that you are two metres apart from anyone not in your household or support bubble.
  • Meeting family and friends – you should not meet indoors or in private gardens with anyone who is not part of your household or support bubble. You can exercise or visit outdoor public places with the people you live with, your support bubble, or 1 person from another household. Outdoor public places include parks, beaches, countryside, public gardens (whether or not you pay to enter them), allotments, and playgrounds.
  • Businesses and venues – all but essential shops will close, as will leisure, entertainment and personal care facilities. Food shops, supermarkets, garden centres and certain other retailers providing essential goods and services will remain open.
  • Going to work – you should work from home if you are able to do so. Those who continue to go to work should follow social distancing guidelines.
  • Shielding – there won’t be a return to the shielding programme that was in place during the first lockdown. Instead, anyone over the age of 60 or who is clinically vulnerable should be especially careful in following the social distancing rules and minimise their contact with others. Those who are considered clinically extremely vulnerable should not go to work. The government will write to those who are clinically extremely vulnerable.
  • Visiting relatives in care homes – guidance on this will be published later this week.
  • Overnight stays – these will not be allowed. It means you cannot stay in a second home, if you own one, or staying with anyone you do not live with or are in a support bubble with. There are specific exceptions, for example if you need to stay away from home (including in a second home) for work purposes. Guest rooms should therefore be closed.
  • Property safety checks/repairs – repair work and essential safety checks can still be carried out on properties so long as social distancing is observed.
  • Moving home – the housing market remains open and people are free to move home should they wish to do so. Social distancing should be observed when viewing properties and interviews should be carried out via phone or videoconferencing.

Full details about the new restrictions can be found here.

We will publish further updates over the coming days to reflect new government guidance as it is published.

Posted 2 November 20


Covid-19 update: 5.11.20

Today marks the start of the latest national lockdown in England after it was approved by MPs in Parliament on Wednesday.

For the most up-to-date Government advice, please visit www.gov.uk.

Posted 5 November 2020


Covid-19 update: 13.10.20

For the most up-to-date Government advice, please visit www.gov.uk.

The Government has announced a new three-tier system which will be rolled out across England later this week.

The three-tiers include: Medium, High and Very High risk depending on the cases of Coronavirus in the area. As a result, it is vital that members keep up to date on the specific restrictions in their locality.

At the very least, members can expect the ‘rule of six’ and other social distancing measures to continue as they have in recent weeks. However, members should be ready to react quickly to possible changes which will include restrictions on households mixing.

  • Medium Tier: Continuation of ‘rule of six’ and social distancing
  • High Tier: Reduce household mixing with no mixing indoors, rule of six applies outside
  • Very High Tier: No mixing indoor and out, shut pubs and bars

Further individual restrictions are likely to be introduced for each local area.

The Almshouse Association will provide further in-depth guidance as it is released. If you need specific guidance on the restrictions in your area, please contact your local authority or visit GOV.UK.

Posted 13 Oct 2020


Covid-19 update: 29.09.20

For the most up-to-date Government advice, please visit www.gov.uk.

Tuesday 29th September 2020

The Government has announced further measures to tackle COVID-19 in England.

These include:

  • In the North East of England, from Wednesday 30th September, it will be illegal to mix households indoors – including pubs and restaurants, but not offices.
  • Failing to self-isolate when instructed to do so can now result in a fine of £4,000
  • Staff who are self-isolating must tell their employers when they start and finish or they can be fined
  • There is now a 10pm curfew for pubs, bars and restaurants across England
  • Failure to wear a face mask in shops, supermarkets, public transport, taxis or indoor hospitality will lead to increased fines
  • Fines can also be issued for those who break the ‘rule of six’
  • Those who have been shielding do not need to do so unless they live in an area under local lockdown

The Almshouse Association is here to advise members should they require further clarification. However, members should pay close attention to announcements from their local authorities who will be able to provide the most up to date information. 

Thursday 24th September 2020

On Tuesday the Prime Minister announced a number of new measures to limit the spread of coronavirus over the winter months. The measures announced were:

  • Staff to work from home where possible
  • All pubs, bars and restaurants must operate table service only. All hospitality venues including takeaways to close at 10pm
  • Retail and hospitality workers are required to wear masks
  • Businesses will be fined if they breach rules
  • Maximum of 15 people allowed to attend weddings
  • Rule of 6 extended to all adult indoor team sports
  • Conference events/sporting events reopening to be postponed from the planned opening in November

These measures are likely to be in place for the next six months. For more detailed guidance on what you can/cannot now do, please visit:

https://www.gov.uk/government/publications/coronavirus-outbreak-faqs-what-you-can-and-cant-do/coronavirus-outbreak-faqs-what-you-can-and-cant-do.

Additional measures have been put in place for Scotland, Northern Ireland and Wales.

Whilst the majority of these restrictions will have little or no impact on the running of your almshouses, the Prime Minister has not ruled out further restrictions being imposed over the coming months in addition to the local lockdowns already in place in large parts of the country. You may also feel that it is necessary to take additional steps to control the spread of the virus within your own almshouse communy.

Communal Facilities

We are receiving a number of enquiries at present about the opening of communal facilities and guest rooms. We strongly recommend that, where these facilities exist, our members should carry out a risk assessment and put in mitigation/social distancing measures where appropriate. Such measures would include providing hand sanitiser, moving or removing furniture to ensure social distancing is maintained, limiting the number of people who can use the facilities at any one time, and carrying out additional cleaning of these areas.

Our understanding is that community rooms do not need to abide by the ‘rule of six’ but we would encourage our members to consider their own circumstances. Where a charity is treating the almshouse community as a single household, gatherings of more than six people from within that household would be fine. In communities where residents get out and about more, limiting indoor gatherings to six people would reduce the risk of the virus spreading.  

Lockdowns/Preventing Visitors

Back in March (and, in some cases, shortly before), when the full lockdown was announced, a number of our members limited visits by friends and families to residents. We’re aware that some members are looking to do this again over the winter in order to protect their vulnerable communities. If this a route that your charity would like to take, we recommend that you consult with your residents and get their approval before implementing such measures. You should also consider the impact that a strict lockdown might have on your residents. The National Care Forum and Age UK have published a joint blog post, which considers the impact of no visitor policies. Whilst the blog refers to care home residents, it gives food for thought to all housing providers that cater to older people. You can read the blog post at:

https://www.nationalcareforum.org.uk/blog-posts/visiting-in-care-homes-where-now/

Resident Health and Wellbeing

We are receiving an increasing number of enquiries from our members who are dealing with residents displaying significant mental health issues, including depression, aggressive behaviour, and alcohol abuse which have been exacerbated by the coronavirus outbreak. Residents should always be encouraged to approach their GP for support in the first instance. You may also wish to contact adult social care services in your area to see what support they can provide. We have already seen that the thought of a long term “lockdown” is causing anxiety amongst residents. Some members are looking to use more positive language such as “Restricted activities” where possible.

There are also many sources of external help that may be useful for you and your residents:

Mental Health

Alcohol

Drugs

Staff

If your staff are able to work from home, they should be encouraged to do so. Not only will this protect your staff from contracting the virus in the workplace or during their commute, it will also reduce the risk of them bringing Covid-19 into the almshouses.

Where staff cannot work from home, you must ensure that your premises are ‘Covid-19 secure’. The government offers guidance on what measures should be put in place for different work environments at:

https://www.gov.uk/guidance/working-safely-during-coronavirus-covid-19.

During the lockdown, many members asked their wardens to replace their usual daily visits to residents with phone calls instead. You may wish to revert to this practice again if you feel it would be safer for your residents.

In some instances, employers are able to claim a refund on Statutory Sick Pay if an employee has to self-isolate due to coronavirus. To see whether your charity is able to claim a refund, visit:

https://www.gov.uk/guidance/claim-back-statutory-sick-pay-paid-to-employees-due-to-coronavirus-covid-19.

Trustees

The Charity Commission has issued the following guidance on holding trustee meetings under the current restrictions:

The government has introduced new rules which mean that from 14 September it is against the law to meet in groups of more than 6, either indoors or outdoors. There are some exceptions where groups can be larger than 6 people and this includes providing voluntary or charitable services.

This means you can hold trustee or members’ meetings of more than 6 people where these meetings are necessary for providing charitable services.

You can get more detailed information on these rules in the guidance Coronavirus (COVID-19): Meeting with others safely (social distancing).

The Charity Commission also provides guidance on holding meetings online or by phone and holding AGMs. This can be found at:

https://www.gov.uk/guidance/coronavirus-covid-19-guidance-for-the-charity-sector

Posted 24 Sept 20; updated 29 Sep 20


Covid-19 update: 10.9.20

On September 9th, the Government announced new national measures to help tackle the recent rise in Coronavirus cases.

Most of the current measures will remain in place but there will be some further restrictions.  It is vital that all trustees, staff and residents:

  • continue to wash their hands regularly with soap and hot water for 20 seconds.
  • wear face coverings in indoor settings where social distancing is difficult,
  • stay 2 metres apart from people you do not live with.

From Monday 14th September, whether indoors or outdoors, people from different households must not meet in groups of more than 6. Note that:

  • This limit does not apply to meetings of a single household group or support bubble which is more than 6 people.
  • Community facilities, such as the communal areas of almshouses following COVID-19 secure guidelines, can host more than 6 people in total, but no one should visit or socialise in a group of greater than 6.

This new ‘Rule of Six’ will be enforceable in law and can lead to fines if not properly followed. As such, it is recommended that members remind their residents of the upcoming changes.

For more detailed guidance on the social distancing rules in England, visit:
https://www.gov.uk/government/publications/coronavirus-covid-19-meeting-with-others-safely-social-distancing/coronavirus-covid-19-meeting-with-others-safely-social-distancing.

For guidance on the rules applicable in Scotland and Wales, visit:
www.gov.scot or www.gov.wales.

Posted 10 September 20


Covid-19 update: 3.8.20

For the most up-to-date Government advice, please visit www.gov.uk.

Monday 3 August 2020

The Government has updated its advice for wearing face coverings in enclosed spaces. From 8 August 2020, it will be mandatory to wear a face covering in the following settings:

  • funeral directors
  • premises providing professional, legal or financial services
  • cinemas
  • theatres
  • bingo halls
  • concert halls
  • museums, galleries, aquariums, indoor zoos or visitor farms, or other indoor tourist, heritage or cultural sites.
  • nail, beauty, hair salons and barbers – other than where necessary to remove for treatments
  • massage parlours
  • public areas in hotels and hostels
  • place of worship
  • libraries and public reading rooms
  • community centres
  • social clubs
  • tattoo and piercing parlours
  • indoor entertainment venues (amusement arcades, funfairs, adventure activities e.g. laser quest, go-karting, escape rooms, heritage sites etc)
  • storage and distribution facilities
  • veterinary services.
  • auction houses

It is already obligatory to wear a face covering on public transport, in shops and takeaways, in banks and post offices, and in public transport hubs.

The Government is also encouraging people to wear face coverings in places where social distancing is not possible. As a charity, you may therefore wish to ask your residents to wear face coverings in communal spaces, such as the narrow corridors, communal laundries, and communal rooms. Before implementing this, however, you will need to consider how this will be managed (e.g. what if one or more of your residents chooses not to wear a mask?) and support your residents in finding a suitable face covering. They can use disposable facemasks, washable cloth face masks, or a scarf or bandana.

If you run public tours of your almshouse site, visitors are required to wear masks in any enclosed spaces.

The full government guidance on the wearing of face coverings can be found at:

www.gov.uk/government/publications/face-coverings-when-to-wear-one-and-how-to-make-your-own/face-coverings-when-to-wear-one-and-how-to-make-your-own.

Thursday 30 July 2020

The Government has today announced an extension to the self-isolation rules for anyone experiencing symptoms of Covid-19. Anyone who develops a persistent cough, high temperature and/or a loss of smell and taste should self-isolate for 10 days instead of 7 and get a free Covid-19 test. Those who have been in contact with someone who has contracted Covid-19 should continue to self-isolate for 14 days.

From 1 August, the recent Government announcements on the relaxation of coronavirus restrictions also come into force.

These include:

  • Shielding – the Government will no longer be advising the clinically extremely vulnerable to shield and support from the National Shielding Service will stop. Those who have been shielding will still be able to receive priority supermarket delivery slots and receive support from NHS Volunteer Responders.

    Those who have been shielding should still try to leave home as little as possible and to adhere to strict social distancing rules when they do. As a charity, you may wish to look at how you can best support your vulnerable residents during this transition period. If they have been receiving food parcels from the National Shielding Service, for example, you may wish to support them in delivering their shopping if needed.
  • Working from home – until now, the Government advice has been to work from home where possible. From 1 August, however, this will change and offices will be able to re-open so long as they are ‘COVID secure’. This means that if you have office staff working from home, you now have the discretion to re-open the office so long as hygiene and social distancing measures have been put in place to protect your employees.

For guidance on how to make your workplace COVID secure, visit:

www.gov.uk/guidance/working-safely-during-coronavirus-covid-19

We’ve had numerous enquiries in recent weeks from members regarding the opening of communal and guest facilities. Unless you live in an area that has had a local lockdown implemented, the Government guidance allows you to open these facilities should you wish to. We would suggest carrying out a risk assessment and, if you do decide to re-open these facilities, ensure they are COVID secure.

Detailed government guidance on the re-opening of communal facilities can be found at:

https://www.gov.uk/government/publications/covid-19-guidance-for-the-safe-use-of-multi-purpose-community-facilities/covid-19-guidance-for-the-safe-use-of-multi-purpose-community-facilities.

To see if you area has a local lockdown in place, visit:

www.gov.uk/government/collections/local-restrictions-areas-with-an-outbreak-of-coronavirus-covid-19

Tuesday 21st July 2020

The Government has recently released guidance on the safe use of multi-purpose community facilities. Due to the communal nature of many almshouses, members may find this guidance useful, although it does not significantly add to guidance outlined in previous updates.

The full guidance can be found here.

The key points from the guidance are:

  • Measures are in place to ensure all users of community facilities follow the guidelines on social distancing, including strict adherence to social distancing of 2 metres or 1 metre with risk mitigation (where 2 metres is not viable) are acceptable.
  • It is against the law for gatherings of more than 30 people to take place in private homes (including gardens and other outdoor spaces). However, premises or locations which are COVID-19 secure will be able to hold more than 30 people, subject to their own capacity limits.
  • Centre managers are required to also consider what changes might be needed to enable safe access to the building. These may include:
    • Making use of multiple exit and entry points: to introduce a one-way flow in and out of the premises, with appropriate floor markings or signage. Any changes to entrances, exits and queues should take into account the need to make reasonable adjustments for those who need them, such as people with disabilities.
    • Managing the arrival and departure times of different group so as to reduce the pressure at exits and entrances.
    • Queue management: the flow of groups in and out of the premises to be carefully controlled to reduce the risk of congestion. It may be necessary to introduce socially distanced queuing systems.

One point which is particularly significant for almshouses is the guidance on vulnerable people which states:

Certain groups of people are at increased risk of severe disease from coronavirus (COVID-19), including all people aged 70 or over. Such individuals are advised to stay at home as much as possible and, if they do go out, to take particular care to minimise contact with others outside of their household.

If any of the guidance is not clear or you would like further support, please do not hesitate to contact The Almshouse Association and we will endeavour to help.

To access previous updates, click below:

June 2020
May 2020
April 2020
Pre-April 2020.

updated 3 August 20