William Clemmey

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Viewing 15 posts - 1 through 15 (of 29 total)
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  • in reply to: ARC concessionary TV Licences #168043
    William Clemmey
    Participant
    (1646)

    Debbie
    We have not had any problems

    Just refer them to the Governemt guidelines
    https://www.tvlicensing.co.uk/check-if-you-need-one/business-and-organisations/residential-care-homes-aud14

    Does your accommodation qualify for a concessionary licence?
    A care home
    Registered under the Care Standards Act 2000.

    An almshouse
    Where the building itself, land it was built on or charity was established before 1 November 1949.

    I guess if yours were built after 1949 there may be an issue

    William Clemmey
    chiefofficer@municipal-charities.org.uk

    in reply to: Self Employment Contract #166353
    William Clemmey
    Participant
    (1646)

    I am always concerned when Charities think they can employ somebody on a Self Employed basis

    You need to check on the Government checklist whetehr the post can be defined as self employed or not
    https://www.gov.uk/guidance/check-employment-status-for-tax

    Beyonfd that I think there is a moral question of who is the person working for. Having your own employees gives some form of control to the trustees. It also avoids them ending up having to pay back NI if the person turns out not to be eligible as a self employed person.

    William Clemmey
    Chiefofficer@municipal-charities.org.uk

    in reply to: Telecare Service #166352
    William Clemmey
    Participant
    (1646)

    Hi Sam
    We are in the process of upgrading from analogue to digital system. We use Warwick District Council:
    Sophie Meade,Lifeline Services, Landlord Services, Housing Services, Warwick District Council, own Hall, Parade, Royal Leamington Spa CV32 4AT
    Mobile: 07718 575762 Tel: 0300 3035573 e-mail: Sophie.Meade@warwickdc.gov.uk

    The full upgrade is to GMS – enabled digital telecare units, including new smoke detectors compatible with the digital lifelines.
    We are using the Careium’s Eliza S units which comprises a base unit and a wearable pendant Our units which are used round the homes (unit and pendant) use GSM. They have a roaming sim which picks up on the strongest signal in the area. They can in theory be used anywhere in the country as long as there is a good signal in the area, but they aren’t useable as a wearable device outside of the property.

    It is costed at approximately £11,000 for 46 flats and is being implemented one Almshouse at a time. We expect that the £11,000 investment will pay for itself within two years through savings from discontinuing unused landlines and transitioning to VOIP, which offers a monthly saving of over £674.
    We have already installed free WiFi in all of our flats partly funded by an Awards for All grant

    There are numerous telecare providers offering their services, so make sure you choose what’s best for your scheme. If you are satisfied with your current provider, see what they have to offer. Not only are you then familiar with the contact centre, but they will also have existing knowledge of your residents, rather than providing a completely new data base. Look for ease of installation, and simplicity of use for the resident. We also found it was beneficial to have a unit which was similar in design to the old one (albeit quite a bit smaller) This gave our more cautious residents confidence that they could use it.
    For small almshouses / housing providers who are also charities it is worth approaching the Awards For All scheme for help with the cost of moving to installing free Wi-fi for residents.

    Our approach is very simplistic and could be replicated by others.The biggest hurdle was the fear of the Scheme Managers in installing the units, having been used to quite a complicated install with the old units! We now find that we can replace on average three every half hour, and we are followed by our Handyman who replaces the smoke detectors at the same time. Because we are doing this in advance of digital switchover, we have the luxury of taking our time, catering for those residents who may not be available on a specific day, and completing one of our larger schemes before we move to the next.

    William Clemmey
    Chiefofficer@municipal-charities.org.uk

    in reply to: Reviewing employee pay #166293
    William Clemmey
    Participant
    (1646)

    Dear Lynne
    Very happy to benchmark our salary figures
    These are the ones from 1 April 2025

    2024 hourly rate 2025 hourly rate 2024 hours Total/week
    Scheme Manager £22.00 £23.10 30 £693
    Operations Manager £22.00 £23.10 30 £693
    Chief Officer £28.53 £29.96 20 £599
    Finance Officer £26.00 £27.30 22.5 £614
    Cleaner £15.89 £16.68 2 £33
    Handyman £16.48 £17.30 10 £179
    Handyman £16.48 £17.30 30 £519

    hope this helps
    William Clemmey
    chiefofficer@municipal-charities.org.uk

    in reply to: Housing Ombudsman Annual Submission #166207
    William Clemmey
    Participant
    (1646)

    Dear All
    Its just taken me less than 10 minutes to complete the annual submission once we had all the relevant paperwork on our website
    Just a lot of “Comply” ticks

    William Clemmey
    Chiefofficer@municipal-charities.org.uk

    in reply to: DBS check [advanced] for new employee #165952
    William Clemmey
    Participant
    (1646)

    We use APCS and it works well as its all online and easy to administer

    https://www.onlinecrbcheck.co.uk/Home.aspx

    William Clemmey
    chiefofficer@municipal-charities.org.uk

    in reply to: Pension #165951
    William Clemmey
    Participant
    (1646)

    We offer an auto enrolment compatible pension scheme and staff are auto-enrolled into this upon completion of their probationary period. This will be back dated to their start date. The Charity’s current contribution rate is 6% of salary and the minimum contribution rate is 6%. The Charity will also match contributions up to 8%.
    Staff can also undertake a salary sacrifice into their pension and the Charity will pay 10% of this figure as it is saving on National Insurance contributions. These amounts are calculated on the full salary plus any overtime pay received for being on call or for when covering the duties of another member of staff. Staff have the right to opt out of this pension scheme at any time.

    All of the staff have taken the 8% matched option and 2 staff have also undertaken the salary sacrifice option

    William Clemmey
    chiefofficer@municipal-charities.org.uk

    in reply to: Medium-term financial planning #165950
    William Clemmey
    Participant
    (1646)

    We have a monthly cashflow which is projected for a year ahead. Interestingly a new member of our Finance and Risk committee has suggested a 5 year plan. We could simply extend the cashflow for another 4 years but not sure how useful this is going to be.
    So thoughts from others welcomed on this
    thanks
    William Clemmey
    chiefofficer@municipal-charities.org.uk

    in reply to: Newsletter #165949
    William Clemmey
    Participant
    (1646)

    We also use Canva – it works really well
    Happy to share our latest version
    William Clemmey
    chiefofficer@municipal-charities.org.uk

    in reply to: Independent Living Policy #165948
    William Clemmey
    Participant
    (1646)

    Anne
    Very happy to share our Independent Living Policy

    William Clemmey
    chiefofficer@municipal-charities.org.uk

    in reply to: Reviewing employee pay #165947
    William Clemmey
    Participant
    (1646)

    Laura
    We tend to consider the September CPI plus 1% figure we use for WMC increases, also Google for average salary increases in the charity sector. We have used the Wessex Almshouses list in the past (though it can be difficult to compare the posts).
    We then consider a maximum payrise at our November Finance and Risk meeting which is then approved by our Board. This helps to set our budget . The final pay rise is then agreed at the People and Governance meeting in March.

    In order to raise the inadequate levels we were paying our Scheme Manager and Deputy Scheme Manager when I arrived we initially benchmarked against NJC scales. We also brought in an external consultant (pro bono) We have subsequently managed to improve on this and they have had pay rises of 87% for the Scheme Manager and 117% for the Deputy Scheme Manager over the last 4 years to bring them up to a realistic figure.

    It would be really helpful if the Almshouse Association could undertake a survey which would help us all to benchmark.

    Meanwhile we would be very happy to share salary levels for our Chief Officer, Finance Officer, Scheme Manager, Operations Manager, Handymen and cleaner

    William Clemmey
    chiefofficer@municipal-charities.org.uk

    in reply to: Service Charge and WMC #163210
    William Clemmey
    Participant
    (1646)

    Tina
    We started by Googling other housing Associations to see what they charged in their service charges for example Clarion Housing
    file:///C:/Users/Home/Dropbox/My%20PC%20(DESKTOP-7M2A18S)/Downloads/service-charge-faq-2024-25-final.pdf
    and others

    We then drew up the list of items as shown in our paper. We had a zoom meeting with Michael Patterson from New Thinking in Supported Housing who was recommended by the Almshouse Association . He agreed that our list was correct. His charges are 15% of the increase achieved.
    Our Finance Officer then realised that she could calculate it all herself with the excel spreadsheet that we circulated.
    So we did it all ourselves so saving £17,700 in fees
    Our Housing Benefits officer was very happy with the result and wondered why we had not done this before!

    Hope that helps
    William

    in reply to: Service Charge and WMC #162877
    William Clemmey
    Participant
    (1646)

    Sally
    They both count – all maintenance can be included

    Repairs
    Maintenance sinking fund, handyperson services, ERF and CMF and white goods depreciated over time, Wi-Fi service eligible, depreciate the capital on this
    Eligible

    On the worked example on the excel spreadsheet line 36 shows our expenditure for different almshouses
    Routine Maintenance £3,622.40 £1,024.85 £2,597.55 £1,537.27 £2,049.70 £10,831.77

    I think the easiest way to see the difference is as follows
    Treat the WMC as the “rent” paid to live in the property. Treat the Service Charge as the cost to the resident of providing the maintenance and servicing cost
    To quote One Vision Housing https://ovh.org.uk/understanding-service-charges/
    What is a service charge?
    A service charge is your contribution towards the costs of additional services which are beyond the benefit of occupying your home.

    Service charges can include the provision of security (CCTV monitoring, equipment depreciation and maintenance), cleaning, heating and lighting in communal areas, as well as grounds maintenance and other services.

    Hope that helps
    William

    in reply to: Qualifiations for Registered Providers #162475
    William Clemmey
    Participant
    (1646)

    I personally think that this is a sad development As somebody with an MSC qualification in Charity Resource Management running an Almshouse Charity has not necessarily needed the housing qualification
    I wish there were some easy optional modules but the thought of 8 hours study to gain this new qualification puts me off at my age

    Finding a successor will be that much harder
    William Clemmey

    in reply to: Smoking and Vaping Policy #162474
    William Clemmey
    Participant
    (1646)

    Martin
    Yes we introduced a policy of No smoking on our site and in residents accommodation about 10 years ago.
    Existing residents were exempted. The last of these smokers has recently died so we are now totally smoke free
    Definitely worth doing

    William Clemmey

Viewing 15 posts - 1 through 15 (of 29 total)